When
evaluating the competitive environment, there appears to be a great divide in
the document imaging business. We
believe that our product is the first solution-based product on the
market. The off-the-shelf packages that
you can buy do not offer the functionality that nearly every business
demands. Having a paper document stored
as a digital image simply is not enough.
People demand a better way of doing business. While office space is at a premium, simply
eliminating the filing cabinet is not enough.
Businesses need to be able to access a given document faster and with
greater ease. ClearVision DMS fills this
need.
On
the other end of the spectrum, some companies offer great solution packages
with tons of features that business can incorporate into their everyday
business practices. The downside to
these solutions is their cost. To turn
an office paperless using one of these systems could cost a business owner
upwards of $60,000. While these
companies offer viable solutions, for many small to mid-sized businesses, this
price tag is just too high.
Our
product fits into a niche market. There
are many businesses that cannot make a capital investment into a product whose
breakeven point is measured in years.
Other than price point, our product has many other marketable
features. These features include:
- Easy Implementation – ClearVision DMS has the ability to tailor your
filing system to your business. From day
one, your business will be on its way to becoming the paperless office.
- Versatility – ClearVision
DMS allows the user to access a given document image cross-cabinet. Every other product requires you to open the
filing cabinet to look inside. If the
image is not found in that cabinet, then you must search for it in another
cabinet. ClearVision DMS allows you to
search through every cabinet at once.
This allows you to find every document that is relevant to your research
quickly and easily.
- Space Saving - By eliminating the physical filing cabinet, ClearVision DMS allows you to remove
the bulky overhead that has become a permanent fixture in business offices
today.This provides for room to place
items that are relevant to your business needs rather than byproducts of your
business operations.
- Improved Security - With a standard filing cabinet, access is restricted to individuals that are
nearby. While there are locks on
physical filing cabinet, file security is limited to those cabinets that are
locked. If they are locked, then
individuals that need access must either have a key made or look for someone
that has a key to the filing cabinet.
Therefore, many businesses today just leave the cabinets unlocked during
business hours – creating a security risk.
With ClearVision DMS, users only know of the cabinets that they have
clearance to see. The advanced security
features allow for further security down to the document level.
- Disaster Recovery - Many businesses would be devastated if a flood, fire, or other natural disaster
occurred in their operations center.
Many businesses even opt for insurance against loosing their paper
document in the event of such an occurrence. Since images are stored on a digital memory device, data backup protocols
allow users to produce redundant databases to be stored offsite in the event
disaster recovery actions must be taken.
- Improved Productivity - In the even a document must be located for research purposes, time spent looking
for relevant documents can be cut from hours to seconds. This time can then be spent doing what you do
best.
- No Misplaced Documents - Spending time looking for a file is a waste of time.
Spending time looking for a file that has
been misfiled, not returned, or lost is a tragedy.
These files are integral to the operation of
your business or you wouldn’t be keeping them around.
Never waste time looking for a file that is
still on a co-worker’s desk again!
- Scalability - Whether your business is a Fortune 50 company or a one-man operation, this
software will fit your needs. This
product integrates from a laptop operation to a server-based, networked
system. Either way, your document images
will be on your system and ClearVision DMS will scale to meet your business
needs.
- Standarized Data Format - With a Microsoft SQL database backend, images are stored in a standardized data
structure. This feature, coupled with a
standardized image format (jpeg, tif, etc.) ensures that a users system will be
supported for years to come.
- Increased Feature Set - As our product grows with your business, certain feature sets may become
equitable investments. We are looking to
provide your business with the functionality that you need.
We continue to improve our product based upon
your business needs. The current release
included such features as PDF support, polling directories (for use with
copier/scanner combos), encryption/decryption of image files, and increased scan
options. Later releases are to include
importing and indexing various other file formats, form print capability (the
ability to print an invoice directly from the database the image will be stored
in), audit tracking, browser tools, etc.
The continued product development will allow you to grow your business
with increased functionality and control.
These are
just a few features that provide the end user with a viable reason to invest in
upgrading your current filing operations. When considering the breakeven analysis for a software investment, these
marketable features will appeal to every businessperson whose goal is to lower
their bottom line.
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