Document Management System Steps
Paper documents are quickly and accurately converted to digital files at the scanner.

Steps for introducing ClearVision Document Management System

Documents are scanned into the system. The DMS stores them on a hard drive. The documents then get indexed. When a person later wants to read a document, they use the retrieval tools available in the DMS.

  • Scanning
    Major advancements in scanning technology make paper document conversion fast, inexpensive, and easy. A good scanner will make putting paper files into your computer easy.
  • Storage
    Images are stored on the hard drives of an imaging server computer. As a general rule, about 25,000 pages can be stored per gigabyte of disk space. If the imaging server is running on a network, images will be accessible to all authorized users simultaneously. All the images, indexes, and licenses reside on the image server.
  • Indexing
    The index system creates an organized document filing system and makes future retrieval simple and efficient. ClearVision DMS will make existing procedures and systems more effective.
  • Retrieval
    The retrieval system uses information about the documents, including indexes, to find images stored in the system. The ClearVision retrieval system will make finding the right documents fast and easy.
Thousands of organizations around the world use document imaging every day instead of paper filing systems. The DMS will quickly create a complete digital library of all your important business documents. Contact us to set up a demo of the ClearVision Document Management System.


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